Enea IRONMAN 70.3 Gdynia

I. ORGANIZERS AND CO-ORGANIZERS

1. The organiser of Enea IRONMAN 70.3 Gdynia (the “Event”) is SE Group Sp. z o.o. (the “Organiser”), ul. Zimowa 31a/28, 05-515 Nowa Iwiczna.

2. Enea IRONMAN 70.3 Gdynia is an event organised and managed by the Organiser as an independent World Triathlon Corporation (“WTC”) licensee. The name and logo are used here with permission.

II. GENERAL RULES

1. As this is an IRONMAN event there are specific rules that apply, and the IRONMAN Competition rules will take priority over National Federation rules. The competition will be run under these Regulations which are based on the provisions of the IRONMAN Competition Rules, and the convention "without drafting".

2. Athlete licenses (annual or daily) issued by national triathlon associations are required to compete in the race.

IRONMAN Competition Rules

III. DATES, DISTANCES, COURSES

1. The Race Office will be located in Zawiszy Czarnego Street (open from 4th to 5th September 2020).

2. IRONMAN 70.3 distance (1.9km-90km-21.1km) will take place on the 6th September 2020.

3. Start and Finish. The starting line and finish line will be located at the Municipal Beach (Plaża Miejska) in Gdynia.

4. Swimming – 1.9 km (Gdańska Bay, 1 lap, expected water temperature in August: 17-21,9°C, time limit – 60 minutes, start at the Municipal Beach (Plaża Miejska), finish at the end of Kościuszki Square. Organiser recommends triathlon wetsuits. When the water temperature below 17 ° C triathlon wetsuits will be required.

5. Cycling – 90 km, 1 lap in the streets of Gdynia and The National Park of Tricity. There will be course markings every 5km. Traffic will be shut down on the entire course. Only road bicycles and triathlon bicycles are allowed. The time limit for completion of the swimming and cycling Events is 5 hours. A competition is organized in "no drafting" convention. Each athlete is obliged to check in and pick up their bikes from the transition zone on their own.

Bikes allowed during Enea IRONMAN 70.3 Gdynia

6. Running – 21.1km. The time limit for finishing the entire event is 8 hours. 2 loops with a length of 10.5 km. Top of the loop starts immediately after the Transition Zone. The route through the main streets of Gdynia and Seaside Boulevard. Surface: asphalt, concrete pavement. Course markings are every 1 km.

Time limits for the race can be found in Appendix 2.

7. The transition area – the transition area will be located at Kościuszki Square (Skwer Kościuszki). Participants may only place their bicycles in the transition area on Saturday, 5th September between the hours of 5:00PM and 10:00PM; participants will be able to retrieve their bicycles after the completion of the Event on 6th September between the hours of 3:00PM and 7:00PM. Placing and retrieving bicycles and other items in the transition area only allowed on the basis of starting number and subject to the approval of Event staff. ​Each athlete is obliged to check in and pick up their bikes from the transition zone on their own.

8. Aid stations – on the cycling course: at 24th, 45th and 69th kilometers. On the running course: approximately every 3.5 km.

9. Refreshment points – on the running course: there will be refreshment points every 2.5km where sponges filled with water will be handed out.

10. Portable toilets – portable toilets will be located close to the starting zone for the swimming, in the transition area, and on the running course.

11. Timing - using electronic chips. The chip shall be worn on the athlete's leg from start to finish and returned in the place indicated by the Organiser. Failure to record attendance at the timing point may results in disqualification.

IV. CLASSIFICATIONS AND AGE CATEGORIES

WOMEN	MEN
W PRO (Elite Women`s)	M PRO (Elite Men`s)
W 18 (ages 18-24)	M 18 (ages 18-24)
W 25 (ages 25-29)	M 25 (ages 25-29)
W 30 (ages 30-34)	M 30 (ages 30-34)
W 35 (ages 35-39)	M 35 (ages 35-39)
W 40 (ages 40-44)	M 40 (ages 40-44)
W 45 (ages 45-49)	M 45 (ages 45-49)
W 50 (ages 50-54)	M 50 (ages 50-54)
W 55 (ages 55-59)	M 55 (ages 55-59)
W 60 (ages 60-64)	M 60 (ages 60-64)
W 65 (ages 65-69)	M 65 (ages 65-69)
W 70 (ages 70-74)	M 70 (ages 70-74)
W 75 (ages 75-79)	M 75 (ages 75-79)
W 80 (ages 80 and over)	M 80 (ages 80 and over)

* Qualification in the PRO category precludes participation in age-category rankings

* Membership in the age category is dependent on the year of birth.

V. ROLLING START

 

Rolling start: the starting area will be divided into time zones (based on the estimated swimming time). Athletes take up positions in their time zones.

The organiser reserves the right to change the organization of the start.

VI. PRIZES

1. All athletes who finish Enea IRONMAN 70.3 Gdynia, will receive memorial medals at the finish line.

2. No more than 15 minutes before the beginning of the awards ceremony, the results of podium finishers in all classifications and age-categories will be displayed.

3. In case of absence at the awards ceremony, the prize can be collected only at the Organiser's office in Warsaw until September 30th 2020.

4. The I-VII place-finishers with the PRO classification for the men's and PRO women's categories will receive financial rewards and trophies. The amounts of the financial rewards are available on www.ironmangdynia.pl in a tab "Prizes".

5. The I-III place finishers in the age categories for women and men will receive souvenir trophies and small tangible prizes.

6. The I-III place finishers in the citizen of Gdynia category will receive souvenir trophies and small tangible prizes.

7. The Organiser reserves the right to award additional prizes in chosen categories.

8. A condition for receiving a reward is completion of the triathlon as well as a passing of the anti-doping test. Those whom receive financial rewards will be taxed according to established rates.

9. Competitors whom receive a reward in the PRO classification shall not receive rewards in the age-category rankings.

10. PRO Athletes, depending on the result, will also receive qualifying points. More information on eu.ironman.com.

VII. CONDITIONS OF PARTICIPATION

1. Participation is limited to those who have reached the age of 18 on the day of the Event.

2. Each athlete who takes part in the Event must be validated at the Race Office.

3. The condition for a positive verification on 04-05 September 2020 is that personal appearance of the competitor and submitting to the competition office confirmation of the entry in the form of QR code, which should be downloaded from the received e-mail and identity card or passport

4. The condition for admitting a competitor in the competition is:

- a properly filled in registration form and paid the fee in the amount specified by these rules;

- Scanning the QR ticket and presenting an identity document, in order to verify the data given in the application form;

- collecting starting kits and bike check in the openning hour of the Race Office and Tranzition zone.

5. Competitors take part in the Event at their own risk. Providing the Organiser with a correctly completed registration form and paying the entry fee means that the participant has considered and evaluated the nature, scope and extent of the risks of participation in the competition, including the risk of accidents, the risk of injuries (including death), as well damages for pecuniary and voluntarily decided to take that risk.

6. Participants are expected to follow directions and instructions of all race officials and public authorities.

7. The competition will take place on the basis of the rules & regulations set out by the IRONMAN Competition Rules.

8. Course marshals and race officials shall have authority to disqualify any contestant.

9. Medical personel shall have ULTIMATE and FINAL authority to remove a contestant from the race if the contestant is judged to be physically incapable of continuing the race without risk of serious injury or death. Medical transport of any contestant will result in disqualification.

10. If an athlete decides to withdraw from the race at any time, it is the responsibility of the contestant to report to the race marshall and return the timing chip immediately. It is essential that race officials know where contestants are on the course at all times. Failure to comply after withdrawing from the race may result in contestant being prevented from competing in any WTC event in the future.

11. Organiser provides participants with accident insurance in the amount of 10,000 PLN.

12. The cost of the entry fee, accommodation, travel and self-catering, each participant covers on his/her own.

13. The competitor is obliged to return the chip at the end of the Event when the bike is picked up from the change zone. In case of loss or take second  chip before the start, the participant should pay an additional fee 50 PLN under pain of disqualification.

14.  Please read carefully. This Release and Indemnity section contains a surrender of certain legal rights.  Each participant hereby acknowledge and assume all of the risks of participating in the Event and agree as follows: 

 

·  To release and not to sue Organiser, WTC, any applicable federation and/or race sanctioning body, Event sponsors, Event organizers, Event promoters, Event producers, race directors, Event officials, Event staff, advertisers, administrators, contractors, vendors, volunteers, and all property owners and state, city, town, county, and other governmental bodies, and/or municipal agencies whose property and/or personnel are used and/or in any way assist in locations where the activities take place, and each of their respective parent, subsidiary and affiliated companies, assignees, licensees, owners, officers, directors, partners, board members, shareholders, members, supervisors, insurers, agents, employees, volunteers, contractors and representatives and all other persons or entities associated or involved with the activities (individually and collectively referred to in this Form as the "Released Parties"), with respect to any and all claims, liabilities, suits or expenses (including attorneys’ fees and costs) (collectively referred to in this Form as “claim” or “claims”) for any injury, damage, death, lost property, stolen property, disposed property, or other loss in any way connected with participant’s enrollment or participation in the activities, including use of any equipment, facilities or premises, howsoever caused; negligence, whether passive or active, of the Released Parties; and/or any breach by the Released Parties of statutory duty. Participant understands he/she agrees here to waive all claims he/she may have against the Released Parties and agree that neither participant, nor his/her estate, heirs, assigns or beneficiaries nor anyone else acting on his/her behalf, will make a claim against the Released Parties for any injury, damage, death or other loss participant may suffer; and

·  To defend and indemnify (“indemnify” meaning protect by reimbursement or payment) the Released Parties with respect to any and all claim/s brought by or on behalf of participant, participant’s spouse, a family member, a co-participant or any other person, for any injury, damage, death, lost property, stolen property, disposed property, or other loss in any way connected with participant’s enrollment or participation in the activities, including without limitation use of any equipment, facilities, or premises, howsoever caused; negligence, whether passive or active, of the Released Parties; and/or any breach by the Released Parties of statutory duty.

This Release and Indemnity section includes but is not limited to claims for personal injury or wrongful death (including claims related to emergency, medical, drug and/or health issues, response, assessment or treatment), property damage, loss of consortium, breach of contract or any other claim, including claims resulting from the negligence of Released Parties, whether passive or active.

15.  In no Event may participant (or anyone else on participant’s behalf) without the prior written consent of WTC: (a) use any intellectual property of WTC and/or its affiliates, including, but not limited to, the Ironman^®, 70.3^®, Iron Girl^®, IRONKIDS^®, Velothon^®, Cape Epic^®, 5150^®, and Rock ‘n’ Roll^®  marks and names, the “M-Dot” logo, “K-Dot” logo (collectively, the “WTC IP”) and/or any words or marks that refer to, or are suggestive of, or confusingly similar to, the Event, any Event logo, Event name, Event location, Event date, or Event race distance (collectively, “Event IP”), or (b) sell, market, distribute, or produce any products, Events, merchandise, websites, or services that are IRONMAN^®-branded, 70.3^®-branded, Event-branded, or branded or marked using (i) any Event logo, (ii) any Event name, (iii) any Event IP, or (iv) or any WTC IP (including without limitation the word “IRON” or any foreign translation thereof as a prefix for, or component of, any race, Event, trade name, trademark, organization name, club name, or brand of any kind, in each case in any way related to triathlon, triathletes, training, coaching, or any endurance sports).

 

16.  Participant grants to Organiser, WTC and their respective affiliates, designees, assignees, and sponsors the right and permission to photograph, film, record and/or otherwise capture in any media the name, image, voice, written statement, photograph and/or visual likeness of participant and/or participant’s family members (collectively “images”), with right to sublicense, during the activities or otherwise, without compensation, for use for any purpose and in any media throughout the world in perpetuity, including but not limited to use in broadcasts, photographs, publications, podcasts, webcasts, motion pictures, brochures, CDs, DVDs, internet websites, television, and/or in any related commercial, informational, educational, advertising, or promotional materials. Participant understands that all ownership and copyright rights in the images will be owned by WTC, its assignees, or its designees and participant waives any inspection or approval rights. Participant understands and agrees that his/her name, bib number and race results will be available to the public during and after the Event.

 

VIII. REGISTRATION AND STARTING FEE

1. Registrations for the Enea IRONMAN 70.3 Gdynia will be received through the online registration form at SlotMarket.pl.

2. Online registration will last until 23th August 2020.

3. The number of participants in the Enea IRONMAN 70.3 Gdynia is limited to 2000 participants. The Organiser reserves the right to stop receiving registration forms following this limit being reached.

4. The registration shall be deemed to provide a properly filled in registration form and paid the fee in the amount specified by these rules.The fee is to be paid during the registration process, otherwise the registration will be cancelled.

5. The registration fee must be paid through Dotpay transaction service. All data provided in payments are made on a secure encrypted site.

6. The starting fee to participate in the Enea IRONMAN 70.3 Gdynia, depending on time of registration, is as follows:

- 200 EUR for next 500 participnts – Pre-registration from 29th November to 1st December 2019*,

- 210 EUR for next 500 participants,

- 225 EUR for next 500 participants,

- 250 EUR for last 500 participants.

*Pre-registration only for finihers IRONMAN 5150 Warsaw and Enea IRONMAN 70.3 Gdynia in 2019

7. The pool of packages that will not be purchased in the pre-registration process will be available for public sale on 3rd December.

8. The fee is to be paid during the registration process, otherwise the registration will be cancelled.

9.The following constitute confirmation that the transaction has been completed successfully:

- registration confirmation from SlotMarket.pl (contact@slotmarket.pl),

- payment confirmation from DotPay,

-registration confirmation in the Registrations history tab in your account on SlotMarket.pl.

The completed start list will be published after registration closes

10. It is not possible to transfer payment to another participant or another year.

11. Resigning from the Event must be sent by an e-mail at the address: info@ironmangdynia.pl. If you would like to resign from participation in the Enea IRONMAN 70.3 Gdynia, please take into account that:

- up to 4 months before the competition (until 6th May 2020); 50% of the starting fee is refundable

- up to 45 days before the competition (until 23th August 2020); 25% of the starting fee is refundable

- For resignations taking place less than 45 days before the competition (after 23th August 2020); the starting fee is not refundable.

12. To receive an invoices check „I want to receive an invoice” in registration form or login to your account at SlotMarket.pl, go to the Registration history tab and choose „I want to receive an invoice”.

IX. STARTING KITS

1. The starting fee includes the following:

- accident insurance in the amount of 10,000 PLN,

- bib numbers with 4 safety pins,

- a swimming cap,

- a wristband,

- a backpack with Enea IRONMAN 70.3 Gdynia logo,

- a finisher Enea IRONMAN 70.3 Gdynia t-shirt,

- water, isotonic beverages, energy bars, and fruits at aid stations and in beverage zones,

- water-filled sponges at refreshment stations,

- a souvenir medal at the finish,

- a draw-string bag for deposit,

- a voucher for the Welcome Banquet (5th September 2019),

- folder of Enea IRONMAN 70.3 Gdynia information.

2. The basis for receiving the starter package is to scan the QR code sent to the e-mail address given in the application and to verify the data on the basis of an identity document. 

3. Participants of Enea IRONMAN 70.3 Gdynia shall collect their starting kits personally.

4. The Race office will be located at Zawiszy Czarnego Street in Gdynia. Office will be open on the following days and times:

- 4th September 2020 (Friday) - from 12 am to 8 pm, technical pause 4:00 - 4:30 PM

- 5th September 2020 (Saturday) - from 9 am to 8 pm, technical pause 3:00 - 3:30 PM

NOTE: On 6th September 2020 the Race office will be closed.

5. Starting kits that are not claimed in opening hours of the Race office will not be given or sent at a later date.

6. Welcome Banquet will be held on 5th September 2020 from 4 pm to 8 pm. The basis to receive a meal is a coupon that is included in the starting kit.

X. PROTECTION OF PERSONAL INFORMATION

1. Personal data controller of Enea IRONMAN 70.3 Gdynia participants is SE Group Sp. z o.o.. ul. Zimowa 31a/28 05-515 Nowa Iwiczna.  In relation to some participant data, WTC and IRONMAN Germany GmbH, Höchster Strasse 90, 65835 Liederbach, Germany are joint controllers.  For all processing of personal data by WTC and IRONMAN Germany GmbH, please see the IRONMAN Privacy Policy.

2. Personal data of participants of Enea IRONMAN 70.3 Gdynia will be processed for the purposes of organizing and carrying out Enea IRONMAN 70.3 Gdynia, to select the winner and to award, release, receive the prize and other activities related to the economic activity and will not be shared with other customers.

3. For the purposes of chip timing and result sheet creation as well as sending one's bib number information and official time, personal data of the athlete (name, last name, year of birth, gender, city, email address, phone number) will be shared with Datasport, ul. Okrężna 22, 58-310 Szczawno Zdrój.

4. The participant has a right to access his/her data and correct them. Providing personal data and consent to their processing is optional, but necessary to achieve the said objectives. Failure of data or lack of consent to the processing prEvents participation in Enea IRONMAN 70.3 Gdynia.Please be advised that expressed consent may be revoked at any time.

5. Processing of participants data, in connection with participation in Enea IRONMAN 70.3 Gdynia, includes publication of name, surmane, year of birth, club participant with the name of the town in which he resides - in every way in which the project will be published.

6.All information concerning participants obtained by the Organiser and included in the registration form will be recorded in electronic way and in each case they will be used pursuant to in accordance with the applicable law.

7. The Organiser reserves the right to carry out interviews with participants and to photograph and record participants for marketing and promotional purposes.

8. The Organiser reserves the right to use, without compensation, all photographs, films, interviews, and voice recordings introducing the Event participants. These materials may be used by the Organiser in the form of CD-ROMs, DVDs, catalogues, internet sites, newspapers, and exhibition stands, as well for promotional-commercial purposes concerning the Events run by the organizers.

XI. COMPLAINTS PROCEDURE

1. A written protest regarding the non-compliant behavior of competitors, non-compliance with the provisions of the provisions in other matters related to competition or judges' decisions may be submitted within 5 minutes. from the end of the competition (the last competitor running in) at the head referee with a deposit paid to the competition office in the amount of USD 50 (ITU Rules art. 12.7a).

2. Complaints on matters relating to IRONMAN 70.3 Gdynia, should be submitted in writing together with the reasons to: SE Group Sp. z o.o., ul. Janki, ul. Falencka 1B, 05-090, with a note "Enea IRONMAN 70.3 Gdynia - Complaint", within 7 days from the date of the Event - directly or by registered mail (postmark date).

3. Complaints received after the deadline specified in paragraph 1 of this section shall be considered.

4. Complaints about Enea IRONMAN 70.3 Gdynia will be considered by Organiser within 30 days of their receipt.

5. The Organiser's decision on complaints about IRONMAN 70.3 Gdynia will be final.

XII. FINAL REMARKS

1. All Enea IRONMAN 70.3 Gdynia participants are bound by these Regulations.

2. The use of any kind of narcotic, illegal substance, drugs improving athletic performance, as well as alcoholic product is forbidden in the area encompassing the Event. Failure to abide by this rule may result in exclusion from participation in the Event. No athlete may use measures or actions to increase efficiency. Any attempt of doping will be dealt in accordance with the IRONMAN Anti-Doping Rules. Athletes may be required to undergo testing before and after the Event. If an athlete is called upon to control, he/she is required to appear for inspection.3. The Medical Control Rules are in accordance with IRONMAN Anti-Doping Rules on banned substances and will be binding on all participants. In addition, other rules and regulations, even if not yet recognized by the IRONMAN Anti-Doping Rules, may be instituted, which if such occurs, you agree to abide by.

4.  Should any participant have an Adverse Analytical Finding according to the IRONMAN Anti-Doping Rules, all procedures with regards to handling of the sample, notification, testing of the B Sample, adjudication and suspensions will be in accordance with such rules.

5.Each participant of triathlon is obliged to take part in competition in the cap submitted at the starting kit, put the starting number while cycling: from the back over the buttocks, under the saddle and bicycle helmet; during the run: in front, at waist level - under penalty of disqualification.

6. The Event Organiser provides medical care on the race course and at the finish line.

7. The event Organiser provides safety in the water during the competition (through WOPR).

8. The Organiser provides deposit.

9. The Organiser is not responsible for lost valuables during the Event.

10. The Organiser assumes no responsibility for the improperly placed bicycle in the change zone. Each participant is obliged to properly suspend the bike without any additional markings provided by the Organiser on your start number.

11. The Organiser takes responsibility only for the necessary equipment, i.e. bike, helmet, bike shoes and swimsuit. Athletes are solely responsible for any other additional equipment (e.g. bike computers, watches, goggles) left in the transition zone.

12. In case of theft or damage to equipment, each participant is obliged to report this fact to the Organiser representative in the Transition zone and the police. Entries will be accepted by the Organiser only until it receives the equipment and leave the Transition zone by a competitor.

13. The results will be published on the site www.ironmangdynia.pl and passed along to the media.

14. The Organiser reserves the right to cancel or modify the Event without citing cause. In the event of a red flag preventing the swimming leg of the Event from taking place.

15. The Organiser reserves the right to make rule changes at any time provided all athletes are notified in writing and/or at the pre-race athlete briefing meeting. Notification of any change will be in accordance with WTC procedures. Absence of technical check doesn’t exempt the participant from complying with these Regulations on this check-in.

16. Issues not covered in these Regulations will be resolved by the Organiser.

17.  Each of Organiser and WTC may assign these Regulations to other entity/s or individual/s (“assignees”) at any time, and any such assignment will grant assignees the full rights and protections accorded in these Regulations, consistent with Organizer’s, WTC’s and other Released Parties’ rights and protections under these Regulations.